Back when the world moved to the gentler pace and we all wore flares we counted ourselves lucky if we had access to a PC. That is, one PC. In such an environment where we did all our computing on that PC it made perfect sense to download all e-mails to it's local storage.
Fast forward to the present. As a business person you may well have a PC at work, one at home and notebook/tablet and smartphone for everywhere in between (or interstate, or on holidays, or overseas . . .). And guess what? You would like to be able to access your e-mail on all of them!
The snag in all of this goes right back to those earlier times I mentioned when e-mails were downloaded and stored locally on one PC. Unfortunately that habit persists to this day and until it is broken, connectivity and sharing of such vital things as e-mail, contacts and calendar events will continue to be a nightmare outside the office environment. Certainly all sorts of synchronisation solutions have been developed, but every one of them is an attempt to work around the basic problem that e-mail is tied to one physical device - a PC. Remember what PC stands for: Personal computer. It doesn't really sound like a hub for centralised sharing and synchronisation does it? But there is a solution . . .
Keep it in the Cloud
The term "cloud" is really just an expression to help us visualise something that is stored centrally online "up there" where we can access, manage and share it as required.
It sounds perfect doesn't it? All we have to do, rather than downloading e-mails to local storage where they become captive on a single PC, is to store them in the cloud so that we can access them from any of our devices wherever we are. Cloud-based e-mail systems such as eziMail do just that.
But wait, it gets better. As well is storing e-mails in the cloud, we can also store our contacts and calendar events so that the whole team can share them, wherever they may be located. As you can see, there are real productivity gains to be had with this approach.
But how do I access my email if it is stored in the cloud?
Once you have a cloud-based e-mail system such as eziMail set up and ready to go you are almost spoilt for choice when it comes to access.
If you are used to using Outlook then you can continue to use it as your e-mail application by connecting it directly to your eziMail cloud account. On the other hand if you're just starting out and don't wish to use Outlook, or Mac Mail or any of the other popular desktop applications, you can log straight into eziMail using any web browser and use the webmail application provided - nothing to install, nothing to set up. This flexibility is fantastic if you are interstate or overseas.
And naturally you can connect iphones, ipads, Android phones and tablets and notebooks to your cloud email account, because after all; that was the problem we set out to solve.
Sharing contacts and calendars
Whether you work alone or as part of a tightly knit workgroup being able to access a centralised list of contacts or calendar events is a real productivity boost. There is nothing more frustrating than being out on the road, needing to contact somebody, and realising that their details are on your office PC. When your smartphone or notebook is synchronised with your eziMail cloud account, this situation will be a thing of the past.
Or perhaps you were on site with a client setting up a meeting. With a cloud-based system that synchronises calendar events you can lock in an appointment with your client on your smartphone, knowing that it will automatically synchronise with your office calendars so that other team members are aware of your commitments.